Vendor Payment Information

Print
Share & Bookmark, Press Enter to show all options, press Tab go to next option

W9s, Invoice documentation, Payment schedule

IRS regulations require a current W9 to be on file to avoid withholding requirements.  Complete W9 and email to accounts payable:  ap@pgorda.us  The City will comply with IRS regulations regarding issuance of 1099s.

TIPS for ensuring prompt payment of invoices:

Submit Invoice with all required information:

  • purchase order number (if applicable) 
  • delivery ticket signed by City Employee,
  • adequate line item detail

Review pricing for compliance with City contract

Target dates for weekly payments:

  • Payments are issued and mailed weekly on Thursdays only.  
  • Department review and approval time for authorization averages 3 to 5 days, depending upon complexity
  • Department authorized request for payments are to be submitted to A/P no later than Tuesday afternoon
  • Thursday holiday schedule - dates move up one day: Wednesday payments, Monday submittal deadline

Questions or Concerns regarding payment: please contact ap@pgorda.us

Your contact will be acknowledged and followed up with a response.  If you are not fully satisfied you can reach either the procurement office pgpurch@pgorda.us or the finance office finance@pgorda.us

Free viewers are required for some of the attached documents.
They can be downloaded by clicking on the icons below.

Acrobat Reader Download Acrobat Reader Windows Media Player Download Windows Media Player Word Viewer Download Word Viewer Excel Viewer Download Excel Viewer PowerPoint Viewer Download PowerPoint Viewer